The firm has a very forward-thinking approach to technology, and set out to find a better way of managing this process. Sue and her team looked at a number of systems. However all were either too expensive or lacked the flexibility and functionality needed for a business of Taylor Rose’ size.
Finally, a recommendation from their bank led the team to look at Aurum Solutions. Sue picks up the story again:
“We could see that their solution had just the functionality that we were looking for, and it seemed very easy to use.”
Sue and her team decided to implement the system and, just three days later, it was live.
Towards the end of each day, Sue uses the platform to import transactions from Partner for Windows, and also loads in their downloaded bank statements. During the implementation process, Aurum Solutions set up three matching rules that Taylor Rose still use every day to help manage the wide variety of transactions that are processed by the firm – estate agent fees, broker commissions, client receipts and payments, and so on.
The first matching rule reconciles items using cheque reference numbers. Where there are no references, a “common occurrence” notes Sue, the software intelligently reconciles using a combination of the narrative and date. Finally, it combines the transaction’s amount and date to reconcile any remaining transactions.
Sue then uses functionality to identify any exceptions, search for matching items and reconcile them. The reconciliation results are then seamlessly uploaded back into Partner for Windows.