Young & Co.’s Brewery had previously implemented an automatic bank reconciliation system that they had been using for a number of years. Early in 2010, Keith Wilson, Youngs’ Chief Accountant, initiated a project to replace the existing reconciliation software and use the project as an opportunity to improve and streamline the way the cashiers in his finance team worked. Improving efficiency through more automation and eliminating the tedious daily time-consuming tasks his staff had to perform were high on Keith’s list of priorities.
Keith wanted to ensure he had a powerful, contemporary bank reconciliation solution, reduce licence costs and, critically, he wanted to find a product and company that would play a vital part in allowing him to realise his aims for managing ad hoc expenditure in the pub network.
The two phases of the project would be closely related and ideally, have the same supplier. However the first requirement of replacing the existing reconciliation system was the immediate priority. As is often the case, bank reconciliation was a daily process that had to continue without interruption. It might seem a tall order but Keith was confident that if he found the right supplier, his objectives in both areas could be met.