Reconcile every funding stream, every fee and every site.
Aurum reconciles what you claimed against what you were actually paid, allocates bulk funding and parent payments down to the individual child or student, and closes the month across every setting in one run.
Loved by nursery groups, trusts, schools and universities like
How can Aurum help education providers?
Streamlining finance across every setting and every funder
Reconcile funded hours against what you were actually paid
Local authorities set an initial budget, then redetermine payments on actual hours each term, notifying you within 28 days of any change. Every authority applies its own base rate, its own supplements and its own file format, so a group operating across dozens of them is reconciling dozens of different arrangements. Aurum reconciles the hours you claimed against the hours funded and the money received, per child, per setting and per authority, so an underpayment is found while it can still be queried.
Allocate bulk funder payments down to the individual child
Funding from a local authority, a Tax-Free Childcare payment from HMRC or a voucher provider payment arrives as one lump sum covering many children, with no breakdown of who it belongs to. Aurum matches one-to-many automatically and learns which payers sit behind which receipts over time, so the bulk payment reconciles and each child's account is still credited correctly.
Reconcile bulk student funding to individual records
Tuition fee loans reach a provider directly in three instalments across the academic year (two of 25% and a final 50%) released against registration and ongoing attendance confirmation. Aurum reconciles each instalment back to the individual student records that generated it, alongside sponsor payments, bursaries and self-funded fees, so the fee ledger and the student record agree.
Run every setting, school or campus in one reconciliation
Groups do not operate one bank account, they operate hundreds. Aurum reconciles across every setting and account in a single run, with a site code on every transaction so an anomaly points to the nursery, school or campus it came from, and with rules, calendars and reporting inherited through your organisation structure so you configure once and override only where a site genuinely differs.
Reconcile the commercial income too
Catering, clubs, trips, uniform, lettings, halls of residence, conferences, sport and retail are small streams individually and material together, and most of them arrive through a payment platform or as cash on site. Aurum reconciles each of them back to the bank and the ledger, so income collected at a site actually reaches your accounts.
What results did Aurum deliver in Education?
Nursery groups, trusts, schools and universities use Aurum to reconcile funding and fees across every site, recover money that would otherwise go unclaimed, and close on time without adding finance headcount.
98%
reduction in reconciliation time
55%
increase in data accuracy
50%
faster financial close
What does Aurum FinanceOS do?
AI powered, all in one platform to centralise your finance operations.
Data collection that runs itself
Financial Data Automation connects to your nursery or school management system, your student records system, your parent payment platform and your banks through APIs, SFTP or web portals where no API exists. It can also listen to an inbox and process the local authority remittance, funding statement or supplier invoice that arrives as a PDF or spreadsheet attachment, so the files that come from dozens of different funders load themselves rather than being downloaded and reformatted by hand.
Matching you configure, not code
Set match rules in natural language or with expressions, take the AI-suggested rule as a starting point, and apply tolerances so rounding and part-week differences don't become breaks. One-to-many and many-to-many matching handles a single funder payment covering hundreds of children, or a family paying for several children on one instruction.
End-to-end exception management
Unmatched items become structured cases with severity, category, owner and a full comment history, tied to the setting and the child or student they relate to. Deferred exceptions hold known timing differences — a funding adjustment expected at the next redetermination, a fee due later in the term — until they mature, so your queue shows genuine differences.
Journals posted straight to your finance system
Journal Entry Automation turns reconciled outcomes into double-entry journals using your own posting rules and nominal mapping, split by site, fund, funding stream and cost centre rather than posted as one figure per bank account. Post directly to your finance system or export in whatever format it expects, with validation and approval before anything lands.
Data collection that runs itself
Financial Data Automation connects to your nursery or school management system, your student records system, your parent payment platform and your banks through APIs, SFTP or web portals where no API exists. It can also listen to an inbox and process the local authority remittance, funding statement or supplier invoice that arrives as a PDF or spreadsheet attachment, so the files that come from dozens of different funders load themselves rather than being downloaded and reformatted by hand.
Matching you configure, not code
Set match rules in natural language or with expressions, take the AI-suggested rule as a starting point, and apply tolerances so rounding and part-week differences don't become breaks. One-to-many and many-to-many matching handles a single funder payment covering hundreds of children, or a family paying for several children on one instruction.
End-to-end exception management
Unmatched items become structured cases with severity, category, owner and a full comment history, tied to the setting and the child or student they relate to. Deferred exceptions hold known timing differences — a funding adjustment expected at the next redetermination, a fee due later in the term — until they mature, so your queue shows genuine differences.
Journals posted straight to your finance system
Journal Entry Automation turns reconciled outcomes into double-entry journals using your own posting rules and nominal mapping, split by site, fund, funding stream and cost centre rather than posted as one figure per bank account. Post directly to your finance system or export in whatever format it expects, with validation and approval before anything lands.
Structure that matches how you are organised
Define your own hierarchy — trust to school to cost centre, group to region to setting, university to faculty to subsidiary — and set rules, calendars and reporting at whichever level makes sense. Everything below inherits it, and role-based permissions keep each team to the sites they are responsible for.
Reporting your board and your regulator can both use
Build and schedule dashboards and reports without technical help, generate per-site outputs together rather than one at a time, and feed reconciliation output straight into your business intelligence tools. Governors, trustees and central finance see the same numbers, traced back to the transactions behind them.
Embedded AI
Aurum's agent works inside the product you are already in. Ask why a funding payment did not reconcile and it answers from the data on screen, proposes the matching rule for a new authority's file or drafts the correcting entry for your approval. It holds its own identity, acts on behalf of a named person, and writes nothing without a human approving it.
Easy to scale solution
From one setting to several hundred, one authority to fifty. Add sites, schools, entities and funders without scaling pains, so an acquisition or a new campus is a configuration change rather than a project.
Structure that matches how you are organised
Define your own hierarchy — trust to school to cost centre, group to region to setting, university to faculty to subsidiary — and set rules, calendars and reporting at whichever level makes sense. Everything below inherits it, and role-based permissions keep each team to the sites they are responsible for.
Reporting your board and your regulator can both use
Build and schedule dashboards and reports without technical help, generate per-site outputs together rather than one at a time, and feed reconciliation output straight into your business intelligence tools. Governors, trustees and central finance see the same numbers, traced back to the transactions behind them.
Embedded AI
Aurum's agent works inside the product you are already in. Ask why a funding payment did not reconcile and it answers from the data on screen, proposes the matching rule for a new authority's file or drafts the correcting entry for your approval. It holds its own identity, acts on behalf of a named person, and writes nothing without a human approving it.
Easy to scale solution
From one setting to several hundred, one authority to fifty. Add sites, schools, entities and funders without scaling pains, so an acquisition or a new campus is a configuration change rather than a project.
Who benefits?
How does Aurum work for education?
We have 6,000+ integrations ready to support your management systems, payment platforms and banks
Centralise all your data into Aurum and stay in control of your finance operations.
- Nursery Platform
- Banks
- ERP
- Reports
- Journal Files
Here’s what you can get done with Aurum in just 30 days.
Switch to AurumOur Finance and Business Consultants have worked with some of the most brilliant finance teams in Education. They can help you connect your systems, design better financial processes, automate the ones that work for you, apply proven approaches and best practices, configure and implement Aurum around the way your business needs to operate, and roll out Agentic automation across your team.
See Aurum FinanceOS for Education
Automate your financial processes with us.
Aurum FinanceOS brings benefits to clients of all sizes across every industry. From bespoke setups and multi-currency operations to custom reports, regional quirks, and legacy systems, we've seen it all.
Automation from end-to-end
Compliant with all regulations
Fully scalable solution
Unique financial insights
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