Reconcile every property, every account, every client.
Aurum reconciles rent, service charge and ground rent accounts against your property management system, allocates bulk payments down to the individual tenant, and evidences your client money position on demand. Manage thousands of accounts with the control regulators expect.
Loved by property and managing agents of every size.
How can Aurum help companies in real estate?
Aurum streamlines finance operations across property portfolios.
Reconcile thousands of accounts at once
Portfolios run on thousands of individual property and client accounts, and a spreadsheet was never built for that. Aurum reconciles across thousands of bank accounts and properties in one run, with rules inherited through your organisation structure so you configure once and override only where a property genuinely differs.
Allocate bulk payments down to the individual tenant
Rent often arrives as one bulk transfer covering many tenants, with no indication of who paid what. Aurum matches one-to-many automatically and learns which payers sit behind which receipts over time, so mass funds reconcile and individual payments are still correctly allocated.
Meet your RICS three-way reconciliation obligation
Reconcile your property management system, your client bank accounts and your individual client ledgers together, on the monthly cycle RICS requires, with balances available at both total and individual client level and every run evidenced.
Handle every account type you hold
Client accounts, service charge accounts, ground rent accounts, virtual accounts and general accounts each behave differently. Aurum reconciles them side by side while keeping each client's money and records properly segregated.
Catch what your property system gets wrong
Property management systems generate duplicate records and inconsistencies that quietly become suspense items. Aurum detects and accommodates duplicates automatically, so your team spends less time filtering data and more time resolving genuine differences.
Keep unidentified money under control
Unallocated payments and ageing reconciling items are exactly what a client money review examines. Aurum raises them as tracked cases with owners and ageing, so nothing sits in suspense for months without an explanation attached.
Report property by property
Generate reconciliation reports for every property, client or brand in minutes rather than assembling them one at a time, and feed the output straight into your business intelligence tools.
Post journals back into your property system
Reconciled outcomes become journal files posted back into MRI Qube, Propman or whichever system you run, so the reconciliation closes the loop instead of creating another manual task.
What results did Aurum deliver in real estate?
Property agents, managing agents and landlords use Aurum to control client money, cut reconciliation time, and scale portfolios without scaling headcount.
>800
hours saved per year
46x
quicker bank reconciliation of P&L accounts
87%
reduction in general account reconciliation time
5000+
bank accounts reconciled for a single client
“What does Aurum deliver? Data visibility, standardisation and centralisation of processes. Ultimately, what used to take a number of individuals a whole day to complete, now takes one person half a day at the end of the month.”
Alex Christofis
Director of Shared Services and Finance Transformation
“Reconciling our general account used to take at least half a day to complete, now it takes just 30 minutes.”
Jo Potter
Head of Client Accounts Operations
“What does Aurum deliver? Data visibility, standardisation and centralisation of processes. Ultimately, what used to take a number of individuals a whole day to complete, now takes one person half a day at the end of the month.”
Alex Christofis
Director of Shared Services and Finance Transformation
“Reconciling our general account used to take at least half a day to complete, now it takes just 30 minutes.”
Jo Potter
Head of Client Accounts Operations
“What does Aurum deliver? Data visibility, standardisation and centralisation of processes. Ultimately, what used to take a number of individuals a whole day to complete, now takes one person half a day at the end of the month.”
Alex Christofis
Director of Shared Services and Finance Transformation
“Reconciling our general account used to take at least half a day to complete, now it takes just 30 minutes.”
Jo Potter
Head of Client Accounts Operations
What does Aurum FinanceOS do?
AI powered, all in one platform to centralise your finance operations.
Data collection that runs itself
Financial Data Automation connects to your property management system, banks and internal platforms through APIs, SFTP or web portals where no API exists, and can process statements arriving by email. Extract, transform and load happens before reconciliation, so no data preparation is needed first.
Matching you configure, not code
Set match rules in natural language or with expressions, take the AI-suggested rule as a starting point, and apply tolerances so rounding and timing don't become breaks. One-to-many and many-to-many matching handles bulk receipts covering many tenants.
End-to-end exception management
Unmatched items become structured cases with severity, category, owner and a full comment history. Deferred exceptions hold known timing differences until they mature, so your queue shows genuine differences rather than items still in transit.
Structure that matches your portfolio
Define your own hierarchy of brands, regions, properties and clients, and set rules, calendars and reporting at whichever level makes sense. Everything below inherits it, and role-based permissions keep each team to the accounts they are responsible for.
Data collection that runs itself
Financial Data Automation connects to your property management system, banks and internal platforms through APIs, SFTP or web portals where no API exists, and can process statements arriving by email. Extract, transform and load happens before reconciliation, so no data preparation is needed first.
Matching you configure, not code
Set match rules in natural language or with expressions, take the AI-suggested rule as a starting point, and apply tolerances so rounding and timing don't become breaks. One-to-many and many-to-many matching handles bulk receipts covering many tenants.
End-to-end exception management
Unmatched items become structured cases with severity, category, owner and a full comment history. Deferred exceptions hold known timing differences until they mature, so your queue shows genuine differences rather than items still in transit.
Structure that matches your portfolio
Define your own hierarchy of brands, regions, properties and clients, and set rules, calendars and reporting at whichever level makes sense. Everything below inherits it, and role-based permissions keep each team to the accounts they are responsible for.
Journals posted back to your systems
Journal Entry Automation turns reconciled outcomes into journals using your own posting rules and GL mapping, then posts them into your property management system or ERP, or exports in whatever format it expects.
Reporting your whole business can use
Build and schedule reports and dashboards without technical help, generate hundreds in a single click rather than one at a time, and feed reconciliation output automatically into your business intelligence tools.
Embedded AI
Describe what you need in natural language and the agent builds and manages the pipeline for you, investigates open breaks by pulling data from your connected systems, proposes the likely cause and drafts the correcting entry for your review. Every action is logged and every suggestion is reviewable before it is applied.
Best support in the industry
Get support that moves at your pace. On average, we answer in 21 minutes and resolve 87% of cases in under 24 hours. Backed by 5 star Trustpilot reviews, you keep close and operations moving without delays.
Journals posted back to your systems
Journal Entry Automation turns reconciled outcomes into journals using your own posting rules and GL mapping, then posts them into your property management system or ERP, or exports in whatever format it expects.
Reporting your whole business can use
Build and schedule reports and dashboards without technical help, generate hundreds in a single click rather than one at a time, and feed reconciliation output automatically into your business intelligence tools.
Embedded AI
Describe what you need in natural language and the agent builds and manages the pipeline for you, investigates open breaks by pulling data from your connected systems, proposes the likely cause and drafts the correcting entry for your review. Every action is logged and every suggestion is reviewable before it is applied.
Best support in the industry
Get support that moves at your pace. On average, we answer in 21 minutes and resolve 87% of cases in under 24 hours. Backed by 5 star Trustpilot reviews, you keep close and operations moving without delays.
Collaborate in context without switching tools.
Keep every decision tied to the work
Use contextual comments, annotations and @mentions on items and exceptions, with a full history and supporting evidence attached.
Bring the right people in at the right time
Notify users or roles on exceptions, loader results and threshold breaches, with centralised in-app delivery and subscription-based alerts.
Maintain accountability and audit trail end to end
Assign ownership with due dates and escalation, track status and ageing, and keep a unified activity timeline for audits and client money reviews.
Collaborate in context without switching tools.
Keep every decision tied to the work
Use contextual comments, annotations and @mentions on items and exceptions, with a full history and supporting evidence attached.
Bring the right people in at the right time
Notify users or roles on exceptions, loader results and threshold breaches, with centralised in-app delivery and subscription-based alerts.
Maintain accountability and audit trail end to end
Assign ownership with due dates and escalation, track status and ageing, and keep a unified activity timeline for audits and client money reviews.
Built for client money control.
Segregate by client and by property
Keep balances, reconciliations and case activity separated per client, with current balances available at both individual and total level.
Evidence every reconciliation
Maintain an immutable record of every match, adjustment, approval and sign-off, retained and exportable when a reviewer asks for it.
Surface ageing items before they become findings
Track how long each reconciling item has been open, so nothing quietly passes the point where it becomes a problem.
Built for client money control.
Segregate by client and by property
Keep balances, reconciliations and case activity separated per client, with current balances available at both individual and total level.
Evidence every reconciliation
Maintain an immutable record of every match, adjustment, approval and sign-off, retained and exportable when a reviewer asks for it.
Surface ageing items before they become findings
Track how long each reconciling item has been open, so nothing quietly passes the point where it becomes a problem.
Which reconciliations do property teams run in Aurum?
Aurum can virtually automate any kind of reconciliation, from stock to payroll, but these are the most common in real estate.
Client money reconciliation
Reconcile your property management system, client bank accounts and individual client ledgers three ways, on the cycle your regulator or scheme requires, with balances at both total and individual client level.
Service charge and ground rent reconciliation
Reconcile designated service charge and ground rent accounts separately from general funds, so trust money stays demonstrably segregated and each scheme reconciles in its own right.
Rent receipt and allocation
Match receipts to tenant charges and allocate bulk payments to the correct property and tenant, including part-payments and payments arriving without a reference.
Client money reconciliation
Reconcile your property management system, client bank accounts and individual client ledgers three ways, on the cycle your regulator or scheme requires, with balances at both total and individual client level.
Service charge and ground rent reconciliation
Reconcile designated service charge and ground rent accounts separately from general funds, so trust money stays demonstrably segregated and each scheme reconciles in its own right.
Rent receipt and allocation
Match receipts to tenant charges and allocate bulk payments to the correct property and tenant, including part-payments and payments arriving without a reference.
How does Aurum FinanceOS work for property management?
We have 6,000+ integrations ready to support your portfolio.
Centralise all your data into Aurum and stay in control of your finance operations.
- Reports
- ERP
- Property Management System
- Journal Files
- Bank
Why switch to Aurum now?
Client money rules assume a level of control spreadsheets cannot evidence
RICS-regulated firms, for example, must complete a three-way client money reconciliation at least once every 25 working days where client money is held in a general account, with current balances available at both total and individual client level, and records kept for at least six years. Doing that by hand across thousands of accounts is where firms come unstuck.
Service charge money is trust money
Service charge funds are held on trust under section 42 of the Landlord and Tenant Act 1987. A breach is not a procedural error but a breach of trust, and the managing agent is usually the trustee carrying that exposure. Demonstrable segregation and evidence matter accordingly.
Client Money Protection is mandatory and enforced
Property agents in England holding client money without membership of an approved CMP scheme face civil penalties of up to £30,000, and Trading Standards enforcement has increased since the 2018 Regulations came into force. Schemes carry out periodic compliance assessments, and reconciliation records are what those assessments examine.
Overdrawn ledgers and ageing items are what reviewers look for
Firms are expected to have systems that prevent overdrawn client ledger balances, controls over unidentified client money, and no reconciling items older than three months. Those are exception management problems, and they are easier to solve continuously than at review.
Here’s what you can get done with Aurum in just 30 days.
Switch to AurumSee Aurum FinanceOS for Real Estate
Automate your financial processes with us.
Aurum FinanceOS brings benefits to clients of all sizes across every industry. From bespoke setups and multi-currency operations to custom reports, regional quirks, and legacy systems, we've seen it all.
Automation from end-to-end
Compliant with all regulations
Fully scalable solution
Unique financial insights
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