Reconcile every unit, every price and every payment.
Energy is sold by the unit and settled through a chain of systems. Aurum reconciles what you metered against what you billed and collected, validates the price charged on every transaction rather than the total on the invoice, and posts the result to your ERP.
Loved by energy suppliers, fuel card providers, fuel retailers and fleet operators like
How can Aurum help energy companies?
Streamlining finance from the meter to the ledger.
Reconcile what you metered against what you billed and collected
The chain from consumption to cash runs through a billing system, a payment route and a bank, and each step introduces a difference. Aurum reconciles metered or pumped volume against invoices raised and money received for an accurate position at all times.
Validate the price on every unit, not just the total on the invoice
A fixed weekly rate is set from the wholesale market and reset every week, while the site charges the price on the pump — and the difference between the two is the business, not a rounding error. The same problem exists on a tariff change applied a day late. Aurum recalculates what each transaction should have cost against the rate that actually applied and flags every variance, per site and per account.
Reconcile collections across every payment route
Direct debit, card, Faster Payments, online portal and prepayment top-ups through retail networks all settle differently and fail differently. Aurum reconciles each route back to the bank and the billing system, tracks failed, returned and represented direct debits and indemnity claims through to resolution, and stops a collection failure being mistaken for a billing error.
Settle with the sites, networks and partners you don't own
Transactions taken at a partner site arrive as a network file, and the site's own invoice arrives separately, often as a PDF. Aurum matches network transaction data against site invoices and bank settlement, checks the rebates and volume bonuses you were due were actually applied, and raises the shortfall as a case rather than absorbing it.
Reconcile fuel and EV charging through one process
A mixed fleet now buys litres at a forecourt and kilowatt hours from charge point operators, often roaming across networks that settle on their own cycles and formats. Aurum treats both as the same problem — a unit, a price, a site, a card — so electrification adds a data source rather than a second finance process.
Allocate every transaction to the card, vehicle, meter or account
A total tells you nothing you can act on. Aurum allocates each transaction to the card, driver, vehicle, meter point or customer account behind it, with a site code on every line, so a variance points to a forecourt, a vehicle or a tariff rather than to a monthly figure.
Protect and evidence ring-fenced customer money
Suppliers are expected to put their own capital at risk rather than run the business on customer money, with a minimum capital requirement, ring-fenced Renewables Obligation funds and, in some circumstances, credit balances set aside against failure. Aurum reconciles what is held against what is owed daily, keeps each fund demonstrably separate, and produces the evidence from live data rather than a spreadsheet.
Post journals with duty, VAT, levies and rebates separated
Fuel duty, VAT, environmental and social levies, rebates and commission all need to land in their own place, and a bundled net figure creates work for someone later. Aurum posts mapped journals by product, tariff, site and entity, with each component broken out, so the ledger supports a duty return or a VAT reclaim without a rebuild.
What results did Aurum deliver to Energy companies?
Energy suppliers, fuel card providers and fleet operators use Aurum to reconcile high transaction volumes, recover price and rebate variances, and close on time across every site and entity.
98%
reduction in reconciliation time
55%
increase in data accuracy
50%
faster financial close
What does Aurum FinanceOS do?
AI powered, all in one platform to centralise your finance operations.
Data collection that runs itself
Financial Data Automation connects to your billing system, card acquirers, fuel card networks, charge point operators and banks through APIs, SFTP or web portals where no API exists. It can retrieve a network settlement file from a portal that was never built to be integrated with, and listen to an inbox so the partner site invoice or rebate statement that arrives as a PDF loads itself. Flows run on a schedule with automatic retries and full execution history.
Matching you configure, not code
Set match rules in plain language or with expressions, take the AI-suggested rule as a starting point, and apply tolerances so rounding on a per-litre or per-kilowatt-hour calculation doesn't become a break. One-to-many and many-to-many matching handles a single settlement covering thousands of transactions, or one account paying across several routes.
End-to-end exception management
Unmatched items become structured cases with severity, category, owner and a full comment history, tied to the site, card or account they relate to. Deferred exceptions hold known timing differences — a site invoice not yet received, a direct debit inside its representation window — until they mature, so the queue shows genuine problems.
Journals posted straight to your ERP
Journal Entry Automation turns reconciled outcomes into double-entry journals using your own posting rules and GL mapping, with duty, VAT, levies, fees and rebates separated rather than bundled. Post directly to your ERP or export in whatever format it expects, with validation and approval before anything lands.
Data collection that runs itself
Financial Data Automation connects to your billing system, card acquirers, fuel card networks, charge point operators and banks through APIs, SFTP or web portals where no API exists. It can retrieve a network settlement file from a portal that was never built to be integrated with, and listen to an inbox so the partner site invoice or rebate statement that arrives as a PDF loads itself. Flows run on a schedule with automatic retries and full execution history.
Matching you configure, not code
Set match rules in plain language or with expressions, take the AI-suggested rule as a starting point, and apply tolerances so rounding on a per-litre or per-kilowatt-hour calculation doesn't become a break. One-to-many and many-to-many matching handles a single settlement covering thousands of transactions, or one account paying across several routes.
End-to-end exception management
Unmatched items become structured cases with severity, category, owner and a full comment history, tied to the site, card or account they relate to. Deferred exceptions hold known timing differences — a site invoice not yet received, a direct debit inside its representation window — until they mature, so the queue shows genuine problems.
Journals posted straight to your ERP
Journal Entry Automation turns reconciled outcomes into double-entry journals using your own posting rules and GL mapping, with duty, VAT, levies, fees and rebates separated rather than bundled. Post directly to your ERP or export in whatever format it expects, with validation and approval before anything lands.
A position that accounts for money in flight
Track collections due, direct debits in their representation window, network settlements owed to you and by you, rebates receivable and customer credit balances held, across every entity and account. In a business that bills in arrears and settles on someone else's cycle, the bank balance is not the position.
Structure that matches how you are organised
Define your own hierarchy of group, entity, region, site and asset, and set rules, calendars, exchange rates and reporting at whichever level makes sense. Everything below inherits it, so a new site, a new network or a new project entity is a configuration change rather than a build.
AI Core
Aurum's agent works inside the product you are already in. Ask why a network settlement did not reconcile and it answers from the data on screen, proposes the matching rule for a new provider's file format or drafts the correcting entry for your approval. It holds its own identity, acts on behalf of a named person, and writes nothing without a human approving it.
Best support in the industry
Get support that moves at your pace. On average, we answer in 21 minutes and resolve 87% of cases in under 24 hours. Backed by 5 star Trustpilot reviews, you keep close and operations moving without delays.
A position that accounts for money in flight
Track collections due, direct debits in their representation window, network settlements owed to you and by you, rebates receivable and customer credit balances held, across every entity and account. In a business that bills in arrears and settles on someone else's cycle, the bank balance is not the position.
Structure that matches how you are organised
Define your own hierarchy of group, entity, region, site and asset, and set rules, calendars, exchange rates and reporting at whichever level makes sense. Everything below inherits it, so a new site, a new network or a new project entity is a configuration change rather than a build.
AI Core
Aurum's agent works inside the product you are already in. Ask why a network settlement did not reconcile and it answers from the data on screen, proposes the matching rule for a new provider's file format or drafts the correcting entry for your approval. It holds its own identity, acts on behalf of a named person, and writes nothing without a human approving it.
Best support in the industry
Get support that moves at your pace. On average, we answer in 21 minutes and resolve 87% of cases in under 24 hours. Backed by 5 star Trustpilot reviews, you keep close and operations moving without delays.
Who benefits?
Our product fits every kind of energy business, from a domestic supplier to a fuel card network, a forecourt operator or a fleet.
How does Aurum work for energy?
We have 6,000+ integrations ready to support your billing systems, networks and banks.
Centralise all your data into Aurum and stay in control of your finance operations.
- Banks
- Online Portal
- Reports
- Journal Files
- ERP
- Direct Debits
- Card Acquirer
- Faster Payments
- Payments
Here’s what you can get done with Aurum in just 30 days.
Switch to AurumOur Finance and Business Consultants have worked with some of the most brilliant finance teams in Energy. They can help you connect your systems, design better financial processes, automate the ones that work for you, apply proven approaches and best practices, configure and implement Aurum around the way your business needs to operate, and roll out Agentic automation across your team.
Get a demo
Let’s Aurum automate your reconciliation.
Aurum bring benefits to clients of all sizes across every industry. From bespoke setups and multi-currency operations to custom reports, regional quirks, and legacy systems, we've seen it all.
Automation from end-to-end
Compliant with all regulations
Fully scalable solution
Unique financial insights
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